Procedures for making social insurance for the first time for enterprises and business units are guided in detail in Decision No. 772/QD-BHXH issued on June 15, 2018 of Vietnam Social Insurance. Based on the decision, enterprises shall make a dossier and carry out administrative procedures "Registration and adjustment of compulsory social insurance, health insurance, unemployment insurance and unemployment insurance premiums; issue social insurance books and health insurance cards" according to the instructions
1. Making a dossier for registration of social insurance premium for the first time
Enterprises after business registration and officially put into operation will have to register for social insurance premiums for the first time. The enterprise shall make a set of documents including the following documents:
a) Declaration of participating units, adjustment of social insurance and health insurance information (Form TK3-TS)
The declaration of the participating units, adjusting the information of social insurance and health insurance according to form TK3-TS issued together with Decision No. 772/QD-BHXH. The enterprise shall declare detailed information: unit name; unit number; tax identification number; business registration address, transaction address or contact…
Form TK3-TS declares the participating units, adjusts social insurance and health insurance.
b) List of employees participating in social insurance, health insurance, health insurance, laborinsurance(Form D02-TS).
Enterprises shall make a list of employees participating in social insurance, health insurance, unemployment insurance and unemployment insurance according to form D02-TS issued together with Decision No. 772/QD-BHXH.
Model D02-TS.
c) Information statement (Form D01-TS)
Enterprises make a list of information according to Form D01-TS,list the information of the closed employee
Model D01-TS.
Note:
- The above papers are issued together with Decision No. 772/QD-BHXH.
- If the component of the dossier is not specified as the original, the original, the copy with the original can be submitted for comparison, the certified copy or the copie issued from the original book.
2. Procedures for making social insurance for the first time for enterprises
Pursuant to Decision No. 772/QD-BHXH on procedures for making the first social insurance for enterprises, the unit includes the following steps:
Step 1. Making a dossier of registration for social insurance for the first time
Businesses do it in turn:
- Write the social insurance number in the corresponding forms for employees who have been granted social insurance codes;
- Instructing employees to prepare declarations of participation and adjustment of social insurance and health insurance information (Form TK1-TS) for employees who have not been granted social insurance codes (including employees who do not remember social insurance codes).
- Make 01 set of dossiers "Registration and adjustment of compulsory social insurance, health insurance, health insurance, labor insurance and health insurance premiums; issue social insurance books and health insurance cards" as prescribed in Section 1.
Step 2: Submit a made application
Enterprises, employers and employees working abroad shall pay directly to the social insurance agencies for the selection of applications in one of three forms:
- Through electronic transactions;
- Through the public postal service;
- Directly at the social insurance agency.
In case the enterprise or unit submits the dossier via electronic transaction, it shall make the dossier using the declaration software of the Social Insurance of Vietnam or of the I-VAN Organization; Sign the application electronically and send it to the Vietnam Social Insurance Portal or through I-VAN.
Step 3: Get the results resolved by the social insurance agency.
After submitting the prescribed dossier to the enterprise social insurance agency pending the receipt of the settlement results. The time for receiving results shall not exceed 5 days from the date of receipt of sufficient dossiers as prescribed.
Enterprises, employers and employees working abroad shall pay directly to the social insurance agencies receiving social insurance booksand health insurance cards settled by the social insurance agency in the form of registration received by email, received directly at the department of returning dossiers from social insurance agencies or receiving them by post.
Note that enterprises and employers within 30 days from the date of conclusion of labor contracts or work contracts or effective dates of the employer recruitment decision must submit the full dossier as prescribed.
